Photo & Media Consent Standard

Introduction

Photo & Media Consent Standard

Effective: August 13, 2026 | Version 1.01

Executive Data Council® is operated by Verivent LLC. Executive Data Council® is a registered trademark of Verivent LLC.

Protected EDC discussions are not recorded by default. EDC may allow photography, video, audio or testimonials only through clearly designated media activity and applicable written permission.

1. Protected discussion

• +No recording, photography, screenshots, transcription or other capture of a protected discussion unless EDC expressly designates the activity in advance.
• +A networking or media window does not change the confidentiality/attribution rules governing the working session.
• +Participants may not record one another independently merely because EDC has authorized its own photographer for a designated period.

2. Consent

Identifiable commercial or promotional use of a participant's name, portrait, picture, likeness or voice requires the permission applicable to that use.

3. Media participation is optional

Media participation is not a condition of participating in a protected EDC discussion unless the event has been expressly identified in advance as a media/public event. EDC should provide a practical way for a participant to avoid designated media capture where feasible.

4. Separate permissions

EDC treats (a) image/voice use, (b) name/title/company identification, and (c) testimonial/quotation use as distinct permissions. Consent to one does not automatically grant the others.

5. Event operations

• +Media zones or windows should be identified in advance or at check-in.
• +Photographers and staff should be instructed not to capture confidential screens, notes, badges or protected content unnecessarily.
• +A participant's media permission status should be recorded in EDC's admin system and communicated to event staff.

6. Withdrawal

A participant may request that EDC stop new uses of approved media. EDC will apply withdrawal prospectively where reasonably practicable. A withdrawal does not necessarily require recall of materials already lawfully published, distributed, licensed or archived under an existing release.